Why You Need A Paperless Applicant Entry System

A quick Google search of ‘Applicant Entry System’ turns up a lot of tech jargon. You’ll see terms like:

  • configurable
  • streamlined
  • auto-submission
  • pre-populated

These terms may not mean much to you unless you’re involved in Human Resources, Information Technology, software development, or the background screening industry. Maybe marketing, too. When companies launch products they’ve worked long and hard to develop, implement and introduce to the public, they can get really excited about all the technology they’ve been able to stuff into those products. They want to show off and promote those newfangled pieces of tech so they come up with really impressive words like “configurable” and “auto-submission.”

What often gets lost in translation, though, is the simplicity and ease behind the fancy jargon. This plays out whenever you research ‘Applicant Entry System.’ When you’re searching for a new product to introduce to your company or bring back to your team, the last thing you want to get bogged down is high-falutin’ talk. You want to know how the product works, what it adds to your current system, and why it’s the best choice.

Active Screening understands the frustration this might cause. That’s why we’ve created the easiest way imaginable to explain our Applicant Entry System. It’s called ACTivate Platform.

How It Works

ACTivate processes all the necessary background check forms online. A candidate will receive an email customized with your company’s logo and branding that will ask them to follow a secure link to complete the background check authorization form. The candidate will then answer questions needed to perform a background check (things like former names, social security number, and previous addresses may be asked). Applicants will be asked to sign a background check authorization form online at which point the background check research will begin.

ACTivate collects and stores them in a secure, paperless format. This means your human resources department doesn’t get bogged down in paperwork and redundant data entry. 

What Are The Benefits

First, you’re going to save a bunch of bucks. Dinero. Moula. Money. Cashola. Whatever you want to call it, there will be wads of it put back into your pocket by using our paperless ACTivate Platform. Using ACTivate can save your company $500 per person per year in paper, toner, ink, printers and their maintenance! 

You’re also going to save money because your HR folks can actually focus on other important tasks instead of shuffling candidates’ paperwork and inputting data. Because of this, your applicants will be turned into employees faster! This is called reducing time-to-hire and cost-per-hire, and it’s great news considering how much it costs to turnover employees.

Second, you’re going to eliminate a ton of risk. ACTivate collects and stores applicants’ information in secure servers that provide redundant disaster recovery process. This means that if your office is felled by fire or flood or some other awful natural disaster, ACTivate will keep all necessary hiring information safe and sound.

This also comes in incredibly handy if anyone (like an employment lawyer) ever questions the chain of command of hiring documents and who has had access to them.

Why ACTivate Is The Best

Click here for an awesome video that shows why ACTivate is the ideal Applicant Entry System. Best of all, ACTivate can be customized to use all, or some, of these options:

ACTivate AppPay – Reduce costs, errors and transaction times by automating the acceptance of credit card payments.

ACTivate E-Drug – Accurately manage electronic chain-of-custody forms for your applicants with forms and delivery tools.

ACTivate Comply – Manage and track your applicants through the hiring process more effectively with flexible compliance services and reporting.

ACTivate E-Verify Store your I-9 forms online and send them electronically to the E-Verify system.

ACTivate XML – Save time by automating the ordering and retrieval of background reports using your existing system.

We think these are just some of the reasons why ACTivate Platform is the most effective, affordable and beneficial Applicant Entry System on the market today. If you think so, too, give one of our outstanding team members a call at 1-800-319-5580 or shoot us an email here.

We hope we spelled out ACTivate Platform for you in a no-nonsense way. Your time is money and we hope you spent both wisely reading this.

How’d we do? Send us your thoughts below.

This entry was posted in Applicant-Entry Solutions, Background Screening, Clinical Services, Criminal Records, DOT Employers Clinical Services, Driver’s Records, Electronic I-9 Solutions, General, Global Solutions, Human Resources, Identity & Credit, Industry Solutions, News, References & Credentialing and tagged , , , , , , , , , , , , , , , , , , by Patricia Carlson. Bookmark the permalink.

Patricia Carlson is a content writer who specializes in B2C and B2B inbound marketing. She blogs regularly for clients about the background screening and finance industries, and generates newsletters, white papers and email campaigns for a variety of businesses. Patricia also produces a heavy rotation of editorial material for home design, law enforcement, and family magazines. She’s been writing professionally for more than a dozen years, and for Active Screening for more than two of those. Check out LinkedIn for a roster of Patricia's clients and links to published works. When she’s not interviewing sources or researching trends, she’s living a fast-paced Florida life questioning the antics of her two young children, partner and mischievous cat. Patricia loves to talk tennis and TV on Twitter - give her a shout @pattycfreelance.
Active ScreeningBarbara S.
Healthcare Industry

"Here at Holland Hospital, we have been extremely pleased with Active Screening. The report results come back quickly, usually within 24 hours or less.  The staff at Active Screening is easy accessible, knowledgeable and responds to our questions promptly."

Active ScreeningLynn C. Staffing Industry

"Benton Mobley has been and remains my Main point of contact at Active Screening from the beginning; so aside from the comfort of dealing with the same person all these years, there is the most important fact of all;  customer satisfaction. Benton knows the business like the back of his hand; and that is what we need in our fast paced industry of staffing. He is the all-time BEST!  MY employer, Leslie, believes in the notion that great service deserves to be rewarded, so we are here for the duration.We get immediate and personalized attention for any and all concerns we need addressed, and in the staffing industry, this is vital."

Active ScreeningCayce R. Education Industry

"My experience working with Active Screening for our background check process has been very positive.  The reports are almost always completed in a very timely fashion. The information reported appears to be very thorough and accurate.  On the rare occasions that we have questions or problems, the customer service team is always very quick to respond and resolve the issue.  Overall, I am very pleased with the service I receive from Active Screening."

Active ScreeningCraig H. Staffing Industry

"Your customer service is excellent.  The turn around time on background checks is quite fast.  Excellent work.  I haven't had a single problem."

Active ScreeningJackie C. Education Industry

"I wanted to thank you and your staff for being so patient and working so diligently with the Human Resources staff during our recent endeavor to process all of our work study students through background screenings.  We have never had to process so many requests within such a short period of time before, but thanks to you and your staff we made it. Again thank you, we made a good choice in selecting Active Screening."

Active ScreeningLindsey W.  Financial Industry

"I wanted to share my appreciation for your wonderful service...switching background screening companies could have been a stressful task, but your company made the transition seamless. Your website was extremely easy to navigate and the turn around time has been great. I appreciate when information is missing or entered incorrectly during ordering, your company notifies me right away to ensure that my error does not hold the reports results, causing us a delay in hiring an individual...Active Screening has been great to us and I would definitely refer them to others."

Active ScreeningTerry S. Property Management

"Working with Active Screening over the last year and half has been a wonderful experience. They deliver fast and informative results at the best price. Their level of professionalism and the speed they respond to our issues is a benefit that any company can value from. I would highly recommend using Active Screening and their amazing team."

Active ScreeningYulesis D.  Staffing Industry

“Interactive Response Technologies (IRT) has more than 2,000 employees at multiple locations across the United States. IRT has been using Active Screening to conduct criminal background checks since 2006. During this time, Active Screening has consistently returned accurate reports, usually with less than 48 hours turnaround. If there are any problems or inconsistencies with the reports, their staff has called to notify us so that we can attempt to rectify the situation. The staff at Active Screening is always courteous and congenial over the phone. In our opinion, Active Screening is outstanding.”

Active ScreeningAndy N. Software Provider

 "Active Screening has helped us screen our applicants in record time for more than two years.... we are very impressed with the professionalism and speed with which their service team responds to our questions. They understand our needs and are a pleasure to work with. I highly recommend them."

Active ScreeningCassie J. Staffing Industry

"The Active Screening team is very informative; they provided a complete consultation on all the services, so I understood what I needed, and saved me hours and hours of my time learning the various services. Their reputation, as being on the cutting edge of employment screening best practices, certainly held true in this instance. The expertise they brought to the table was invaluable to our understanding of our applicants backgrounds. I highly recommend Active Screening to anyone with the task of screening large numbers of applicants and needing reliable customer support."

Active Screening

With over 20 years of law enforcement experience I can attest to the fact that the strongest predictor of future criminal behavior is a person’s criminal history. As the manager of campus safety at my church, I depend on Active Screening to provide a thorough assessment of every criminal history background check we request. For more than 3 years, Active Screening has been faithful to this task with timely, accurate and reliable service.

Active Screening

We have benefited from knowing that we are not exposing the communities we work with or ourselves to unnecessary risk. We continue to have a perfect record in that we have never had a serious incident with a trip participant causing harm or acting inappropriately with any community member or fellow team member- thank goodness!

Active Screening

I would highly recommend any association or organization who conducts background checks to use Active Screening. In addition to my involvement with WAHA, I am an officer in a corporation with over 500 employees who provide treatment, mental health, and correctional services for children and adolescents. Our company is mandated by law to do comprehensive background searches and I can say with the utmost sincerity that Active Screening product rivals that of any government or other private sector process.

Active Screening

We have used Active Screening and their solution VERITY to screen all our coaches and volunteers working with youth. The online system gives us an easy and cost-effective solution to collecting forms and payments from our applicants...and we simply login to view the results of who passed or failed. It's so easy....thank you Active Screening.