Is it sufficient to screen employees only once? Many assume so but the answer is no. Just because someone passed the background check when hired does not mean they can do it again. It is only recommended that employers re-screen employees however it is necessary in certain circumstances. This post will cover when it is appropriate, why it is important and key factors to remember.
When to Re-screen:
Due to legal issues and costs employers are hesitant to re-screen current employees. Here is a quick reference of when it is appropriate and necessary to re-screen current employees.
- A change in position: a promotion or a position with different responsibilities. Questions to ask: Will they have access to sensitive information? Will they be driving a company car? Who will they be interacting with? Are they getting a key to the building? Anything of this nature calls for the employee to be re-screened.
- Something happens: Workplace accidents are a good indication that the employee needs to be re-screened.
- Unusual Behavior: Many companies have a policy that unusual behavior may lead to random drug testing, why not extend that to a full background check. Odd behavior can mean use of substances but it could also mean something else is going on. This is a time to be cautious before others are affected.
Why it’s Important to Screen Current Employees:
It is a myth that one check is sufficient. Here are reasons why employers should re-screen current employees as they see fit.
- Updated policies: A study done in 2012 by the Employee Benefit Research Institute showed the average length of employment for Americans is over 5 years. Most companies update policies regularly, meaning a new hire is held to different standards than the veteran employees.
- Outdated information: A background check only covers the past. Any new information will not be provided to the employer unless requested.
- Time: A lot can happen over the years such as personal issues and financial struggles. This can lead to a change in behavior of an employee.
Things to Keep in Mind:
When re-screening your current employees there are a few things you need to keep in mind.
- Laws and regulations: Many states have strict laws pertaining to background screening. Be sure you know your states laws before screening current employees.
- Create a policy: distinguish between pre-employment and employment screening.
- Get Consent: Be sure to notify the employee and get consent before running the check.
Background screening is an important process, not just for hiring but also for maintaining a safe and quality workplace. For more information on screening solutions please visit our website or contact us directly.